Data Element

Employment Status
Description

This data element includes a coded concept, Employment Status, with time and date stamp and/or start date and end date. A person can be both employed and retired, and can have a different employment status for each job. Employment Status is a person's self-reported, coded relationship to working for pay, family earnings, or training (e.g. having one or more jobs, searching for work, etc.). A person’s Employment Status is independent of Job characteristics, e.g., not “full-time work” or “part-time work,” because many people have more than one job.

Comment

CDC comments on Employment Status

CDCs requests the inclusion of Employment Status in USCDIv6.  

Justification: Employment Status is a social determinant of health that can be indicative of job security and access to work benefits. This data element captures whether a person is: employed, not in the labor force, or unemployed. 

The National Institute for Occupational Safety and Health (NIOSH) collaborated with the National Association of Community Health Centers (NACHC) to support collection of Employment Status data among patients seen by three large Health Center Controlled Networks (HCCNs). Two of the HCCNs used an Epic EHR, and one used athenahealth. Among 34,777 unique patients seen in affiliated community health centers, Employment Status was recorded for 26,221 (75.4%). Notably, there was a 10% increase in collection of this variable across the three-year project period, an indicator of increasing buy-in among implementing partners. 

NIOSH EHR webpage: How Work Information and Electronic Health Records Works | EHRs | CDC 

Employment Status is an artifact in the HL7 FHIR® Implementation Guide: Electronic Case Reporting (eCR) - US Realm 

2.1.1 - STU 2.1.1: 10.0.9 ODH Employment Status Example: observation-odh-employment-status-ecr-eve-everywoman 

Employment Status is a social determinant of health that can be indicative of job security and access to work benefits. It can be used to examine populations within a healthcare organization, for example to identify individuals who would benefit from community referrals or to identify and address related health disparities and mental health. For persons who are unemployed, this Employment Status component provides information regarding their efforts to participate in the labor force in a way that’s consistent with Bureau of Labor Statistics data. The Gravity Project addresses employment in their Employment Status domain; https://www.hl7.org/gravity   

Employment status has been shown to provide insight into factors that contribute to health disparities, be an important social determinant of health, impact mental health, and provide a measure of job security. (Journal of the American Medical Informatics Association, Volume 27, Issue 7, July 2020, Pages 1072–1083,https://doi.org/10.1093/jamia/ocaa070) 

Employment status is associated with access to healthcare— more than half of U.S. adults have healthcare through an employer or a union. (Keisler‐Starkey K, Bunch LN. Health Insurance Coverage in the United States: 2019. US Census Bureau; 2020. Health Insurance Coverage in the United States: 2019 (census.gov)

Unemployment is associated with physical and mental health problems that worsen as the duration of unemployment increases (Silver SR, Li J, Quay B. Visual representation of work as a social determinant of health: Augmenting Silver et al., Employment status, unemployment duration, and health-related metrics among US adults of prime working age. Am J Ind Med. 2022 Aug;65(8):697-698. https://doi.org/10.1002/ajim.23398). 

Employment status is the “screening” question for Industry and Occupation – collection of employment status provides more efficient and accurate Industry and Occupation data. It would reduce the burden on collection of Industry and Occupation data, as those who have never worked would not need to be asked about their Industry and Occupation.  

Formally collecting employment status—and coding this information in the EHR is gaining attention as an important data set for health care. (Weiss, E., Uy, R.Work: An Important Social Driver of Health – NACHC. https://www.nachc.org/work-an-important-social-driver-of-health/). 

The Bureau of Labor Statistics reported as of August 2024, 62.7% of persons aged 16 and older were participating in the labor force, whereas the unemployment rate measured 4.2% or 7.1 million. Since work and health are interrelated, most of the 989,320 physicians and many of the 258,230 licensed nurse practitioners and the 236,516 psychologists in the U.S. would potentially benefit from the capture, access, use, and exchange of Employment Status. Knowing about a patient's work could help clinicians recognize the relationship between work and health.  

Having standardized employment status data available at the population level will support public health research and policy. Employment status is a social determinant of health and a health equity indicator, particularly because healthcare access and other health-related needs vary greatly by employment status. Stable employment helps provide workers with the ability to live in healthier neighborhoods, secure quality education and childcare services for their children, and buy nutritious food (rwjf.org).  

https://www.bls.gov/news.release/pdf/empsit.pdf. 

https://bhw.hrsa.gov/sites/default/files/bureau-health-workforce/data-research/state-of-the-health-workforce-report-2023.pdf 

Havranek EP, Mujahid MS, Barr DA, Blair IV, Cohen MS, Cruz-Flores S, et al. Social determinants of risk and outcomes for cardiovascular disease: A scientific statement from the American Heart Association. Circulation. 2015;132(9):873–98. doi:10.1161/CIR.0000000000000228 

Occupational Data for Health Value Sets:  

Employment Status is a codeable concept with a 0..1 cardinality. The binding is required to the HL7 value set: employmentStatusODH 

Examples of use within EHRs or other Health IT: Findings from the NIOSH/NACHC collaborative resulted in 2 Health Center Controlled Networks (HCCN)s using the Epic EHR; 1 HCCN using the athenahealth EHR to collect Employment Status data. 

Use of proprietary code does not prohibit its inclusion in USCDI, but a higher barrier to adoption such as this would require a more substantial justification of the use case and value to nationwide interoperable exchange.  The value sets are not proprietary. Another example of challenges related to standardization is a lack of clear consensus about how to represent or exchange this data element, or where there are different and/or conflicting uses by different stakeholders. Currently there are duplicate value sets for Employment Status. These duplications will be corrected in 2024 ODH vocabulary update. 

Licensing or user fees may impact either inclusion in Level 2 or addition to next version, especially if fees are significant relative to the impact on nationwide interoperable exchange.  An example is payment of licensing fees to use a standard. 

There are no licensing or user fees. Privacy and/or security concerns must be addressed here.  These concerns may invoke existing privacy and security regulations or restrictions such as HIPAA or 42 CFR Part 2.  If a new data class/element is not specifically covered by these, this must be stated clearly, not assumed to be not applicable. 

No privacy concerns. 

How hard has it been, or would it be to access and exchange the data element? 

The collection of Employment Status is common practice within the healthcare workflow. Anticipated burden stems from the integration of a standardized value set to allow interoperable exchange. The Employment Status value set is very small and is anticipated to be an easy lift to integrate within existing health IT systems. 

Is the data element only available in a system external to an EHR, such as a lab reporting system?   

No, it is widely available and freely accessible. 

Does the data element value need to be calculated by the patient or provider, or can it be automatically retrieved or calculated by the system in a production environment? 

At current, the data element needs to be selected by the registration, patient or provider. 

Does accessing or collecting the data element require significant time on the part of patient or provider, or does it require an interruption in normal workflow to collect? 

No. 

Does support for the data element require significant developer time to implement in EHR systems? 

The value sets are available for immediate use.  

Answers to these questions may be unknown to the submitter and additional information would be needed from industry or may be discovered as part of the ONC consideration process. 

The only barrier foreseen is replacing the exiting Employment Status value sets, or free text box with a standardized value set based collection capacity. 

USCDI-ONDEC-Submission-Form-Prep-Sheet - Employment Status USCDI v6.docx

CDC's Comment for draft USCDI v5

CDC supports the inclusion of Employment Status in USCDI V5. This data element provides mutually exclusive possible answers, moving away from an approach where users are forced to select only one from choices that are not mutually exclusive. It can be coupled with other ODH data elements (e.g., Retirement Date), to collect complete information.  

Employment status as part of a social history has 3 possible terms in its value set. ODH currently codes these values using its own codes but will change to using the Systematized Nomenclature of Medicine -Clinical Terms (SNOMED CT) codes for the same terms, in alignment with the Gravity Project. Epic has implemented the same approach in its Social History section. 
CDC suggests moving the data element to the new Observations data class to align with their representation in Fast Healthcare Interoperability Resource (FHIR) standards, improving visibility for implementers. 

CDC's Consolidated Comment

  • CDC requests that Employment Status (Level 1) be reconsidered for inclusion in USCDI V3. It is well supported by the ODH informatics products and is represented in multiple interoperability standards. Collecting Employment Status of a person can reduce the burden of data collection- people who are not employed would not be asked to provide job information. Knowing a person’s Employment Status can also help to explain missing job data, which helps public health data analyses. In addition, it can assist clinicians to know more about their patient without taking time during the visit to ask about it and might help overcome patients’ reluctance to say that they are not working.
  • The Employment Status (Level 1) data element is distinct from the Employment (Comment level, SDOH data class) data element in ONDEC. Employment Status (Level 1) is a single status per person (mutually-exclusive values). Employment (Comment level, SDOH data class) is based on the “type and conditions of employment,” i.e., a Job. A person working multiple jobs, or who has retired and taken another job, cannot provide a single entry about themselves using the related value set under development.
  • As noted by the Gravity project and CDC/NIOSH, Employment Status is a SDOH. Unlike the Employment data element in the SDOH data class (Comment level), the ODH value set for Employment Status (Level 1) provides an option to identify people who are not in the labor force vs unemployed, which can be an important distinction regarding a person’s health and benefits (Silver SR, Li J, Quay B. Employment status, unemployment duration, and health‐related metrics among US adults of prime working age: Behavioral Risk Factor Surveillance System, 2018–2019.Am J Ind Med. 2022;65:59‐71. https://onlinelibrary.wiley.com/doi/full/10.1002/ajim.23308).

 

 

IN THE FIRST USE CASE DESCRIPTION, AFTER THE FIRST PARAGRAPH (ENDING WITH “…HTTPS://WWW.HL7.ORG/GRAVITY/) AND BEFORE THE SECOND PARAGRAPH (BEGINNING WITH “EMPLOYMENT STATUS IS EXPECTED…”) ADD THE FOLLOWING LANGUAGE:

 

  • "The ODH value set for Employment Status provides an option to identify people who are not in the labor force vs unemployed, which can be an important distinction regarding a person’s health and benefits (Silver SR, Li J, Quay B. Employment status, unemployment duration, and health‐related metrics among US adults of prime working age: Behavioral Risk Factor Surveillance System, 2018–2019.Am J Ind Med. 2022;65:59‐71. https://onlinelibrary.wiley.com/doi/full/10.1002/ajim.23308). It also provides mutually-exclusive entries for a person, which is not the same as for a job (e.g., a person who is both retired and working in a part-time job is employed)."

 

REPLACE THE ADDITIONAL SPECIFICATIONS FIELD (ENTIRE SECTION) WITH:

  • HL7 CDA® R2.1 IG: Consolidated CDA Templates for Clinical Notes; Occupational Data for Health, R2.1 – US Realm. http://www.hl7.org/implement/standards/product_brief.cfm?product_id=522 (Modular template for non-breaking insertion of Employment Status (and/or other ODH sections) for any CDA IG social history section)
  • HL7 FHIR R4.0.1 Profile: Occupational Data for Health (ODH), R1, STU 1.1. http://hl7.org/fhir/us/ecr/ (Modular template for non-breaking insertion of Employment Status (and/or other ODH profiles) for any FHIR IG social history section)
  • HL7 CDA R2 IG Public Health Case Report – the Electronic Initial Case Report (eICR), R2, STU R3 – US Realm. http://www.hl7.org/implement/standards/product_brief.cfm?product_id=436
  • IHE Patient Care Coordination (PCC) Technical Framework (TF) Supplement: CDA Content Modules, Revision 2.8 – Trial Implementation. https://www.ihe.net/resources/technical_frameworks/#pcc (Modular template for non-breaking insertion of Employment Status (and/or other ODH sections) for any CDA profile social history section)
  • Wallace B, Luensman GB, Storey E, Brewer L. “A Guide to the Collection of Occupational Data for Health: Tips for Health IT System Developers” https://www.cdc.gov/niosh/docs/2022-101/
  • HL7 EHRS-FM R2: Functional Profile; Work and Health, R1 – US Realm. http://www.hl7.org/implement/standards/product_brief.cfm?product_id=498

Unified Comment from CDC

CSTE supports inclusion of this measure into USCDI v3: Very supportive of including work information in USCDI – important for assessing increased risk of conditions related to I/O

  • Specific job title and workplace address are also critical for outbreak investigation

Unified Comment from CDC

  • In the preamble to the 2015 Rule, ONC expressed support for collection of employment status of “unemployed” could lead to referral for services. The Occupational Data for Health (ODH) value set for Employment Status distinguishes between unemployed (seeking employment) and not in labor force (not seeking employment). 
     
  • Potential champions from more than 13 healthcare organizations have expressed interest in piloting collection and use of ODH, which include employment status, if it were available in their EHR. The complexity of implementing and maintaining ODH as a unique build within their EHR has been the roadblock.  

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