The Office of the National Coordinator for Health Information Technology Patient Engagement Playbook

Chapter 7

Improve appointments with health IT

In this chapter

Learn how to:

A good relationship between patients and their health care team is a key part of successful care — and it’s influenced by many factors. As health IT continues to evolve, new opportunities and evidence are emerging about how EHRs and other health IT can strengthen patient-clinician interactions.

There are many benefits to allowing patients to access visit notes through their patient portal. One benefit is a better, more trusting relationship between patients and clinicians. Sharing notes has been shown to improve the patient-doctor relationship, especially for patients of color, patients with poorer self-reported health, and patients with less education.107

Image of a clinician and a patient looking at the patient’s electronic health record with a dual-screen setup during an appointment. The patient’s screen lets her see the same thing that the doctor sees.

An innovative way to engage patients with their EHR is to have a dual-screen setup where the patient can see what the clinician is typing during the appointment. A preliminary study found 100% patient satisfaction with this approach.108

Another option — especially for patients who may have barriers to accessing their portal from home — is to print notes out for them at the office.

As we’ve established, the potential upside of health IT is huge — that’s what this playbook is all about! But it’s also hard to overstate the value of good, old fashioned eye contact and other nonverbal cues for building trust and rapport with patients during their time in your office.

While evidence shows that EHRs can make patient visits more complicated, there are also opportunities to make visits more patient-centered.109 When you’re seeing patients, be sure to spend a portion of the appointment looking at them instead of your computer as you talk — and tell them what you’re doing as you use their EHR.

You can also take the opportunity to confirm that the information in your patient’s EHR is correct. Asking patients to validate their information with you in the room is another way to foster the patient-clinician relationship.

Optimizing Space in Medical Practices

The design and arrangement of clinic space affects how physicians and patients interact. Simple changes can enhance workflows, patient safety, and patient and team satisfaction. Complete this module to learn quick, cost-effective ways to improve your practice’s exam rooms and team areas.

Go to the AMA STEPS Forward Optimizing Space in Medical Practices module.

Listening with Empathy

When clinicians practice empathetic listening, patients report higher levels of satisfaction. Complete this module to learn the 8 steps to listening with empathy. You’ll also learn about tools and resources that can help you and your team master empathetic listening.

Go to the AMA STEPS Forward Listening with Empathy module.

With telemedicine, technology lets clinicians provide some types of care to patients remotely.110 Telemedicine — specifically, video appointments — offers several advantages. These include:

  • Improved access to care for patients, especially those in rural areas111
  • Higher patient satisfaction112
  • Lower out-of-pocket costs for patients113
  • Improved management of chronic conditions114

If your practice plans to offer telemedicine, learn more about it in the Health IT Playbook.

Take steps to optimize video appointments

For clinicians who provide live video appointments with patients, these basic pieces of set-up and etiquette can make the interaction smoother and more engaging for your patients:115

  • Make sure you have good lighting and aren’t lit from behind
  • Know how to quickly mute yourself in case there’s background noise
  • Be careful doing things like shuffling paper or typing when your microphone is on
  • Have a simple background without doors, windows, or other distractions
  • Angle the camera so you can make eye contact with your patients

Keep in mind that telemedicine may be a new experience for your patients, and walk them through the process so they know what to expect. For example, if you have to look away to write down notes, say what you’re doing.

Chapter 7 Recap

Use health IT to improve care and engage patients in innovative ways.

  • Allow patients to see their notes during appointments
  • Make sure technology supports — but doesn’t take over — in-person appointments
  • Follow best practices for video appointments

Join the conversation.

Do you have a tip or trick on using health IT to improve patient engagement that’s worked in your office? Share it here!

Content last updated on: April 17, 2019