|Submitted By: Texas Immunization Registry - ImmTrac|
|Data Element Information|
|Use Case Description(s)|
|Use Case Description||The Texas Immunization Information System (ImmTrac), operated by the Department of State Health Services (DSHS) currently provides services for over 2,900 health care providers (including hospitals, clinical practices, and providers). ImmTrac has information for XXXXXXXX individuals. The ImmTrac staff continues to work with Texas providers to onboard into ImmTrac.
Texas state law requires that DSHS operate the ImmTrac IIS as an opt-tin registry.Registry consent is sent only once at the time it was obtained from the individual
• Organizations utilize their EHR vendor to send Texas’ = registry consent values to the Texas IIS.
• Registry record is created based on the values submitted by the provider.
• Immunizations reported are stored in their record and available to authorized providers when the IIS is queried.
2) Capture date of registry consent
• Only required when sending affirmation of consent via PD1-12
• Captures the date the registry consent was signed by the individual or the individual’s legal guardian.
2) Capture disaster consent (TXD)
• Captured iusing unique value of TXD
• TXD is not age-specific
|Estimated number of stakeholders capturing, accessing using or exchanging||2,900 health care providers (including hospitals, clinical practices, and providers). ImmTrac has information for XXXXXXXX individuals.|
|Link to use case project page||https://www.dshs.texas.gov/immunize/immtrac/forms.shtm#For General Public|
|Maturity of Use and Technical Specifications for Data Element|
|Current Use||In limited use in test environments only|
|Number of organizations/individuals with which this data element has been electronically exchanged||N/A|
|Restrictions on Standardization (e.g. proprietary code)||Most states use protection indicators (Y,N), which are captured in PD1-12 to determine whether or not a registry record is created for an individual. Texas being one of two Opt-In states, does not utilize Y or N to create registry records. Patients must provide their written consent using an official DSHS consent form. The consent form will determine which unique value will be populated in PD1-12.
EHR vendors are finding it difficult to accommodate Texas’s unique values because a majority of the other states only utilize Y or N values.
EHR vendors are also finding it difficult to send registry consent only once (at the time it was obtained) and not at every occurrence of reporting data (not saving an individual’s response in PD1-12).
|Restrictions on Use (e.g. licensing, user fees)||Only cost associated would be to the EHR vendors who would have to build to meet to the PD1-12 requirements for Texas.|
|Privacy and Security Concerns||None|
|Estimate of Overall Burden||The EHR vendors are the ones currently facing the burden of trying to determine how they’ll build to meet Texas’s requirements.|
Record of vaccine administration.
Information from the submission form
|Texas Disaster Consent||
The following value should be used to document patient consent during a disaster or pandemic in Texas: TXD – Disaster consent In Texas, there is legislation that requires health care providers to report antiviral, immunization or other medications (AIM) administered to patients in response to a disaster such as COVID-19. When the AIM information is reported the TX IIS (ImmTrac) flags the information as disaster-related. If the patient signs the disaster-related consent form, their personal and disaster related AIMs are stored for the patient’s lifetime. If the patient does not sign the disaster related consent form or the regular, applicable consent form but receives a disaster related AIM, then their personal information and disaster related AIMs are stored in Texas’ IIS for up to 5 years after the end of the disaster. It is crucial for Electronic Health Records to capture, store, and exchange information regarding whether the patient received an AIM that was administered in response a disaster/pandemic so that this information can be shared with others to ensure appropriate medications are delivered and patient health can be maximized..