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§170.315(f)(2) Transmission to public health agencies — syndromic surveillance

Version 1.1 Updated on 05-05-2016
Revision History
Version # Description of Change Version Date
1.0

Final Test Procedure

01-20-2016
1.1

Clarification to include reference to health care setting(s) of the system under test.

05-05-2016
Regulation Text

Regulation Text

§170.315 (f)(2) Transmission to public health agencies – syndromic surveillance

Create syndrome-based public health surveillance information for electronic transmission in accordance with the standard (and applicable implementation specifications) specified in §170.205(d)(4).

Standard(s) Referenced

Please consult the Final Rule entitled: 2015 Edition Health Information Technology (Health IT) Certification Criteria, 2015 Edition Base Electronic Health Record (EHR) Definition, and ONC Health IT Certification Program Modifications for a detailed description of the certification criterion with which these testing steps are associated. We also encourage developers to consult the Certification Companion Guide in tandem with the test procedure as they provide clarifications that may be useful for product development and testing.

Note: The order in which the test steps are listed reflects the sequence of the certification criterion and does not necessarily prescribe the order in which the test should take place.
 

Testing components

No GAP Icon No Documentation Icon Visual Inspection Icon Test Tool Icon ONC Supplied Test Data Icon

 

Paragraph (f)(2)

System Under Test Test Lab Verification
  1. The health IT developer identifies which of the health care setting(s) (Emergency Department, Inpatient, Urgent Care) are applicable to the system under test. The Health IT Module creates syndromic surveillance content using ONC Supplied Test data for each of the test cases for the identified health care setting(s) under the ONC 2015 Certification Test Plan on the Context-Based Validation Tab of the NIST HL7 v2 Syndromic Surveillance Test Suite. All test cases are required that apply to the health care setting(s) supported by the system under test. Input may be performed using manual or automated processes.
  2. For each test case, the Health IT Module generates the indicated HL7 v2.5.1 ADT message type containing the Syndromic Surveillance information and using the provided test data and according to the §170.205(e)(4) HL7 v2.5.1 PHIN Messaging Guide and associated Erratum.

Using the Normative Test Description section of the Normative Test Process Document:

  1. The tester verifies that the Health IT Module creates the source syndromic surveillance content correctly and without omission through Visual Inspection of the system under test using the test data specification of each Test Step associated with the selected test case.
  2. The tester imports the syndromic surveillance message into the NIST HL7 v2 Syndromic Surveillance Test Suite and uses the Validation Report produced by the test tool to verify that the Health IT Module passes without error to confirm that the syndromic surveillance message is conformant to the HL7 v2.5.1 ADT message type in the §170.205(d)(4) HL7 v2.5.1 PHIN Messaging Guide and associated Erratum.

Version 1.3 Updated on 08-25-2017
Revision History
Version # Description of Change Version Date
1.0

Initial Publication

10-29-2015
1.1

Updated to provide additional clarifications about the gap certification eligibility of this criterion.

01-29-2016
1.2

Updated NIST Normative Test Process Document Link.

10-06-2016
1.3

Clarified that testing and certification does not require compliance with ICD-9-CM and permits testing and certification to ICD-10-CM OR SNOMED CT® to meet the implementation guide’s requirements for submitted messages; and updated links to the Implementation Guide and Errata.

08-25-2017
Regulation Text

Regulation Text

§170.315 (f)(2) Transmission to public health agencies – syndromic surveillance

Create syndrome-based public health surveillance information for electronic transmission in accordance with the standard (and applicable implementation specifications) specified in §170.205(d)(4).

Standard(s) Referenced

Certification Companion Guide: Transmission to public health agencies — syndromic surveillance

This Certification Companion Guide (CCG) is an informative document designed to assist with health IT product development. The CCG is not a substitute for the 2015 Edition final regulation. It extracts key portions of the rule’s preamble and includes subsequent clarifying interpretations. To access the full context of regulatory intent please consult the 2015 Edition final rule or other included regulatory reference. The CCG is for public use and should not be sold or redistributed.
 

 

Certification Requirements

Privacy and Security: This certification criterion was adopted at § 170.315(f)(2). As a result, an ONC-ACB must ensure that a product presented for certification to a § 170.315(f) “paragraph (f)” criterion includes the privacy and security criteria (adopted in § 170.315(d)) within the overall scope of the certificate issued to the product.

  • The privacy and security criteria (adopted in § 170.315(d)) do not need to be explicitly tested with this specific paragraph (f) criterion unless it is the only criterion for which certification is requested.
  • As a general rule, a product presented for certification only needs to be tested once to each applicable privacy and security criterion (adopted in § 170.315(d)) so long as the health IT developer attests that such privacy and security capabilities apply to the full scope of capabilities included in the requested certification. However, exceptions exist for § 170.315(e)(1) “VDT” and (e)(2) “secure messaging,” which are explicitly stated.

Design and Performance: The following design and performance certification criteria (adopted in § 170.315(g)) must also be certified in order for the product to be certified.

  • When a single quality management system (QMS) is used, the QMS only needs to be identified once. Otherwise, the QMS’ need to be identified for every capability to which it was applied.
  • When a single accessibility-centered design standard is used, the standard only needs to be identified once. Otherwise, the accessibility-centered design standards need to be identified for every capability to which they were applied; or, alternatively the developer must state that no accessibility-centered design was used.
Table for Privacy and Security
Technical Explanations and Clarifications

 

Applies to entire criterion

Technical outcome – The Health IT is able to create syndrome-based public health surveillance information for electronic transmission to public health agencies according to the HL7 2.5.1 standard, the PHIN Messaging Guide for Syndromic Surveillance Release 2.0, and the August 2015 Erratum to the PHIN Messaging Guide.

Clarifications:

  • For the public health certification criteria in § 170.315(f), health IT will only need to be certified to those criteria that are required to meet the measures the provider intends to report on to meet Objective 8: Public Health and Clinical Data Registry Reporting.
  • Health IT is not required to comply with the implementation guide’s requirement that a sender’s system (Health IT Module) support the ICD-9-CM value set.
  • Health IT must be tested and certified to only one of the value sets for the implementation guide’s “submitted messages” requirement. More specifically, this means that a Health IT Module can use either the ICD-10-CM or SNOMED CT® value sets in the submitted messages for all of the test steps in the Syndromic Surveillance Test Suite. Where the tool does not have test data that supports the Health IT Module’s value set (either ICD-10-CM or SNOMED CT®), the developer of the Health IT Module must provide the codes and testers must perform a visual inspection of the messages for these test steps to ensure that equivalent and valid ICD-10-CM or SNOMED CT® are used to populate the messages.
  • It is appropriate to distinguish between ambulatory settings from emergency department, urgent care and inpatient settings. This criterion requires the use of the HL7 2.5.1 standard, PHIN Messaging Guide Release 2.0, and August 2015 Erratum to the PHIN Messaging Guide for the inpatient setting (which includes emergency departments).
  • There is no certification requirement for the ambulatory setting. We note that the PHIN Messaging Guide Release 2.0 and Erratum does support the urgent care ambulatory setting and would be appropriate to use to that particular setting. [see also 80 FR 62665]
  • This certification criterion is not eligible for gap certification. We note that we adopted a voluntary criterion for ambulatory syndromic surveillance in the 2014 Edition Release 2 final rule (at § 170.314(f)(7)) for health IT to create syndrome-based syndromic surveillance information containing certain data. This 2015 Edition syndromic surveillance certification criterion (at § 170.315(f)(2)) requires an updated implementation guide and erratum for emergency department, urgent care, and inpatient settings. Any system certifying to this criterion at § 170.315(f)(2) must conform to the updated implementation guide and erratum, and therefore this criterion is not gap certification eligible. We note that this 2015 Edition certification criterion for syndromic surveillance does not require any standard for the ambulatory setting, unless the technology is intended to be used in the urgent care setting.
  • The CDC published an erratum to the PHIN Messaging Guide Release 2.0 (August 2015). The Erratum consolidates Release 2.0 information and clarifies existing conformance requirements of the implementation guide. We refer developers to the addendum for specific information about the clarifications it includes. [see also 80 FR 62665]
  • There is no transport standard required for this criterion. Developers have the flexibility to determine the transport standard(s) to implement. [see also 77 FR 54243]

Regulation Text

Regulation Text

§170.315 (f)(2) Transmission to public health agencies – syndromic surveillance

Create syndrome-based public health surveillance information for electronic transmission in accordance with the standard (and applicable implementation specifications) specified in §170.205(d)(4).

Criterion Subparagraph Test Data
(f)(2)
Content last reviewed on February 21, 2018
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