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ARRA Recipient Reporting

January 2014 Recipient Reporting Timeline

JANUARY 2014 RECIPIENT REPORTING TIMELINE

(All reporting phase changes will occur at Midnight Eastern Standard Time)

Phase

Days After End of Quarter

Action

Timeline

1

Recipient Initial Submission

Day 1 through Day 10

Recipients and designated sub-recipients enter data into FederalReporting.gov.

January 1, 2014 through January 10, 2014

2

Extended Submission

Day 11 through Day 14

Recipients and designated sub-recipients enter data into FederalReporting.gov. Reports are not deemed late.

January 11, 2014 through January 14, 2014

3

Prime Recipient Review

Day 15 through Day 17

Prime recipients review data submitted by sub-recipients and work with sub-recipients to make corrections.

January 15, 2014 through January 17, 2014

4

Agency View

Day 1 through Day 17

Awarding agencies view submitted reports and provide comments to prime recipients outside of Federalreporting.gov (via e-mail or phone).

January 1, 2014 through January17, 2014

5

Agency Review

Day 18 through Day 29

Awarding agencies review reports and provide comments within FederalReporting.gov. Prime and sub-recipients make corrections in response to comments identified by the agency.

January 18, 2014 through January 29, 2014

6

Post

Day 30

Reports are published on Recovery.gov.

January 30, 2014

7

Maintenance

Day 31

FederalReporting.gov maintenance – system is static and data cannot be changed.

January 31, 2014

8

Continuous Quality Assurance

Day 32 through Day 78

Recipients may change reports. Revised reports are posted to Recovery.gov.

February 1, 2014 through March 19, 2014

9

Final Post

Day 79

Final reports, including changes, are posted on Recovery.gov.

March 20, 2014

Standard Terms and Conditions: American Recovery and Reinvestment Act (ARRA) of 2009; Division A Funds

HHS Standard Terms and Conditions

HHS grant recipients must comply with all terms and conditions outlined in their grant award, including grant policy terms and conditions contained in applicable U.S. Department of Health and Human Services (HHS) Grant Policy Statements, and requirements imposed by program statutes and regulations and HHS grant administration regulations, as applicable, unless they conflict or are superseded by the following terms and conditions implementing the American Recovery and Reinvestment Act of 2009 (ARRA) requirements below.

In addition to the standard terms and conditions of award, grant recipients receiving funds under Division A of ARRA must abide by the terms and conditions set out below. The terms and conditions below concerning civil rights obligations and disclosure of fraud and misconduct are reminders rather than new requirements, but the other requirements are new and are specifically imposed for awards funded under ARRA. Recipients are responsible for contacting their HHS grant/program managers for any needed clarifications.

Recipient Reporting

Reporting and Registration Requirements under Section 1512 of the American Recovery and Reinvestment Act of 2009, Public Law 111-5

This award requires the grant recipient to complete projects or activities which are funded under the American Recovery and Reinvestment Act of 2009 (“Recovery Act”) and to report on use of Recovery Act funds provided through this award. Information from these reports will be made available to the public.

The reports are due no later than ten calendar days after each calendar quarter in which the recipient receives the assistance award funded in whole or in part by the Recovery Act.

Recipients and their first-tier recipients must maintain current registrations in the Central Contractor Registration (www.ccr.gov) at all times during which they have active federal awards funded with Recovery Act funds. A Dun and Bradstreet Data Universal Numbering System (DUNS) Number (www.dnb.com ) is one of the requirements for registration in the Central Contractor Registration.

The grant recipient shall report the information described in section 1512(c) using the reporting instructions and data elements that will be provided online at www.FederalReporting.gov and ensure that any information that is pre-filled is corrected or updated as needed.

Preference for Quick Start Activities

In using funds for this award for infrastructure investment, recipients shall give preference to activities that can be started and completed expeditiously, including a goal of using at least 50 percent of the funds for activities that can be initiated not later than 120 days after the date of the enactment of ARRA. Recipients shall also use grant funds in a manner that maximizes job creation and economic benefit. (ARRA Sec. 1602)

Limit on Funds

None of the funds appropriated or otherwise made available in ARRA may be used by any State or local government, or any private entity, for any casino or other gambling establishment, aquarium, zoo, golf course, or swimming pool. (ARRA Sec. 1604)

ARRA: One-Time Funding

Unless otherwise specified, ARRA funding to existent or new awardees should be considered one-time funding.

Civil Rights Obligations

While ARRA has not modified awardees’ civil rights obligations, which are referenced in the HHS’ Grants Policy Statement, these obligations remain a requirement of Federal law. Recipients and subrecipients of ARRA funds or other Federal financial assistance must comply with Title VI of the Civil Rights Act of 1964 (prohibiting race, color, and national origin discrimination), Section 504 of the Rehabilitation Act of 1973 (prohibiting disability discrimination), Title IX of the Education Amendments of 1972 (prohibiting sex discrimination in education and training programs), and the Age Discrimination Act of 1975 (prohibiting age discrimination in the provision of services). For further information and technical assistance, please contact the HHS Office for Civil Rights at (202) 619-0403, OCRmail@hhs.gov, or the HHS Office for Civil Rights website.

Disclosure of Fraud or Misconduct

Each grant recipient or sub-recipient awarded funds made available under the ARRA shall promptly refer to the HHS Office of Inspector General any credible evidence that a principal, employee, agent, contractor, sub-recipient, subcontractor, or other person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving those funds. The HHS Office of Inspector General can be reached at the OIG Fraud Hotline.

Responsibilities for Informing Sub-recipients

Recipients agree to separately identify to each sub-recipient, and document at the time of sub-award and at the time of disbursement of funds, the Federal award number, any special CFDA number assigned for ARRA purposes, and amount of ARRA funds.

Recovery Act Transactions Listed in Schedule of Expenditures of Federal Awards and Recipient Responsibilities for Informing Sub-Recipients

To maximize the transparency and accountability of funds authorized under the American Recovery and Reinvestment Act of 2009 (Public Law 111-5)(Recovery Act) as required by Congress and in accordance with 45 CFR 74.21 and 92.20 "Uniform Administrative Requirements for Grants and Agreements", as applicable, and OMB A-102 Common Rules provisions, recipients agree to maintain records that identify adequately the source and application of Recovery Act funds.

For recipients covered by the Single Audit Act Amendments of 1996 and OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations," recipients agree to separately identify the expenditures for Federal awards under the Recovery Act on the Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF-SAC) required by OMB Circular A-133. This shall be accomplished by identifying expenditures for Federal awards made under Recovery Act separately on the SEFA, and as separate rows under Item 9 of Part III on the SF-SAC by CFDA number, and inclusion of the prefix "ARRA-" in identifying the name of the Federal program on the SEFA and as the first characters in Item 9d of Part III on the SF-SAC.

Recipients agree to separately identify to each sub-recipient, and document at the time of sub-award and at the time of disbursement of funds, the Federal award number, CFDA number, and amount of Recovery Act funds. When a recipient awards Recovery Act funds for an existing program, the information furnished to sub-recipients shall distinguish the sub-awards of incremental Recovery Act funds from regular sub-awards under the existing program.

Recipients agree to require their sub-recipients to include on their SEFA information to specifically identify Recovery Act funding similar to the requirements for the recipient SEFA described above. This information is needed to allow the recipient to properly monitor sub-recipient expenditure of ARRA funds as well as oversight by the Federal awarding agencies, Offices of Inspector General and the Government Accountability Office.